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May 9th 2021 2021 Diary updated








Safeguarding Adults Policy and Procedures



The Handigolf Foundation



The Handigolf Foundation Safeguarding Adults Policy and Procedures




The Handigolf Foundation is committed to creating and maintaining a safe and positive environment and accepts our responsibility to safeguard the welfare of all adults involved in golf in accordance with the Care Act 2014.


The Handigolf Foundation safeguarding adults policy and procedures apply to all individuals involved in The Handigolf Foundation.


The Handigolf Foundation will encourage and support partner organisations, including clubs, counties, suppliers, and sponsors to adopt and demonstrate their commitment to the principles and practice of equality as set out in this safeguarding adults policy and procedures.






Principles.................................................................................................................   2

Guidance and Legislation .......................................................................................   3

Definitions………………………………………………………………………………………………………....   4

Types of abuse and neglect…………………………………………………………………………………   5

Signs and indicators of abuse..................................................................................   6

What to do if you have a concern...........................................................................   7

How to record a disclosure.....................................................................................    8

Safeguarding Adults Flow Chart …………………………………………………………………………   9

Roles and responsibilities……………………………………………………………………………………   10

Good practice, poor practice and abuse ................................................................   11

Relevant policies ………………………………………………………………………………………………..  12

Further Information................................................................................................    13

Appendix 1 – Incident Report Form

Appendix 2 – Legislation and Government Initiatives

Appendix 3 – Useful Contacts













2.1       Principles


             2.1       The guidance given in the policy and procedures is based on the following principles:

The six principles of adult safeguarding

The Care Act sets out the following principles that should underpin safeguarding of adults

Empowerment - People being supported and encouraged to make their own decisions and informed consent.

“I am asked what I want as the outcomes from the safeguarding process and these directly inform what happens.”

Prevention – It is better to take action before harm occurs.

“I receive clear and simple information about what abuse is, how to recognise the signs and what I can do to seek help.”

Proportionality – The least intrusive response appropriate to the risk presented.

“I am sure that the professionals will work in my interest, as I see them and they will only get involved as much as needed.”

Protection – Support and representation for those in greatest need.

“I get help and support to report abuse and neglect. I get help so that I am able to take part in the safeguarding process to the extent to which I want.”

Partnership – Local solutions through services working with their communities. Communities have a part to play in preventing, detecting and reporting neglect and abuse

“I know that staff treat any personal and sensitive information in confidence, only sharing what is helpful and necessary. I am confident that professionals will work together and with me to get the best result for me.”

Accountability – Accountability and transparency in delivering safeguarding.

“I understand the role of everyone involved in my life and so do they.”



2.1.2    All adults, regardless of age, ability or disability, gender, race, religion, ethnic origin, sexual orientation, marital or gender status have the right to be protected from abuse and poor practice and  to participate in an enjoyable and safe environment.

2.1.3    The Handigolf Foundation will seek to ensure that our sport is inclusive and make reasonable adjustments for any ability, disability or impairment, we will also commit to continuous development, monitoring and review.


            2.1.4    The rights, dignity and worth of all adults will always be respected.

             2.1.5   We recognise that ability and disability can change over time, such that some adults may be additionally vulnerable to abuse, for example those who have a dependency on others or have different communication needs.

2.1.6    We recognise  that a   disabled adult may or may not identify themselves or be identified as an adult ‘at risk’.

2.1.7    We all have a shared responsibility to ensure the safety and well-being of all adults and will act appropriately and report concerns whether these concerns arise within (insert name of your organisation) for example inappropriate behaviour of a coach, or in the wider community. 

2.1.8    All allegations will be taken seriously and responded to quickly in line with The Handigolf Foundation Safeguarding Adults Policy and Procedures.

2.1.9    The Handigolf Foundation recognises the role and responsibilities of the statutory agencies in safeguarding adults and is committed to complying with the procedures of the Local Safeguarding Adults Boards.


3               Guidance and Legislation 

3.1 The practices and procedures within this policy are based on the principles contained within the UK and legislation and Government Guidance and have been developed to complement the Safeguarding Adults Boards policy and procedures, and take the following into consideration:


·         The Care Act 2014

·         The Protection of Freedoms Act 2012

·         Domestic Violence, Crime and Victims (Amendment ) Act 2012

·         The Equality Act 2010

·         The Safeguarding Vulnerable Groups Act 2006

·         Mental Capacity Act 2005

·         Sexual Offences Act 2003

·         The Human Rights Act 1998

·         The Data Protection Act 1994 and 1998


4          Definitions

                        4.1       To assist working through and understanding this policy a number of key definitions need to be explained: 


4.1.1    Adult at Risk is a person aged 18 or over who is in need of care and support regardless of whether they are receiving them, and because of those needs are unable to protect themselves against abuse or neglect.

In recent years there has been a marked shift away from using the term ‘vulnerable’ to describe adults potentially at risk from harm or abuse. 


                        4.1.2    Abuse is a violation of an individual’s human and civil rights by another person or persons. See section 5 for further explanations.


                        4.1.3    Adult is anyone aged 18 or over.

4.1.4    Adult safeguarding is protecting a person’s right to live in safety, free from abuse and neglect.


                        4.1.5    Capacity refers to the ability to make a decision at a particular time, for example when under considerable stress. The starting assumption must always be that a person has the capacity to make a decision unless it can be established that they lack capacity (MCA 2005). 



5          Types of Abuse and Neglect - Definitions from the Care Act 2014

                         5.1       This is not intended to be an exhaustive list but an illustrative guide as to the sort of behaviour or issue which could give rise to a safeguarding concern.

                        5.1.1    Self-neglect – this covers a wide range of behaviour: neglecting to care for one’s personal hygiene, health or surroundings and includes behaviour such as hoarding. In golf  this could be a player whose appearance becomes unkempt, does not wear suitable sports kit and deterioration in hygiene.


5.1.2    Modern Slavery – encompasses slavery, human trafficking, forced labour and domestic servitude.  Traffickers and slave masters use whatever means they have at their disposal to coerce, deceive and force individuals into a life of abuse, servitude and inhumane treatment. In golf you may notice that a participant in a team has been missing from practice sessions and is not responding to reminders from team members or coaches.


5.1.3    Domestic Abuse – including psychological, physical, sexual, financial and emotional abuse. It also includes so called 'honour' based violence. Sport may notice a power imbalance between a participant and a family member. For example a participant with Downs syndrome may be looking quiet and withdrawn when their brother comes to collect them from sessions, in contrast to their personal assistant whom they greet with a smile.


                        5.1.4    Discriminatory discrimination is abuse which centres on a difference or perceived difference particularly with respect to race, gender or disability or any of the protected characteristics of the Equality Act.  This could be the harassing of a club member because they are or are perceived to be transgender 


5.1.5    Organisational Abuse – including neglect and poor care practice within an institution or specific care setting such as a hospital or care home, for example, or in relation to care provided in one’s own home. This may range from one off incidents to on-going ill-treatment. It can be through neglect or poor professional practice as a result of the structure, policies, processes and practices within an organisation. In golf, this could be training without a necessary break.


                        5.1.6    Physical Abuse – includes hitting, slapping, pushing, kicking, misuse of medication, restraint or inappropriate sanctions. 

                                    This could be a coach intentionally striking an athlete.


5.1.7    Sexual Abuse – including rape, indecent exposure, sexual harassment, inappropriate looking or touching, sexual teasing or innuendo, sexual photography, subjection to pornography or witnessing sexual acts, indecent exposure and sexual assault or sexual acts to which the adult has not consented or was pressured into consenting.                       

This could be a fellow athlete who sends unwanted sexually explicit text messages to a learning disabled adult they are training alongside.


5.1.8    Financial or Material Abuse  – including theft, fraud, internet scamming, coercion in relation to an adult’s financial affairs or arrangements, including in connection with wills, property, inheritance or financial transactions, or the misuse or misappropriation of property, possessions or benefits.

            This could be someone taking equipment from an athlete with dementia.


                        5.1.9    Neglect – including ignoring medical or physical care needs, failure to provide access to appropriate health social care or educational services, the withholding of the necessities of life, such as medication, adequate nutrition and heating. 

            This could be a coach not ensuring athletes have access to water.


                        5.1.10  Emotional or Psychological Abuse – this includes threats of harm or abandonment, deprivation of contact, humiliation, blaming, controlling, intimidation, coercion, harassment, verbal abuse, isolation or withdrawal from services or supportive networks.

            This could be an athlete threatening another athlete with physical harm and persistently blaming them for poor performance. 


                        5.2       Not included in the Care Act 2014 but also relevant:

                         5.2.1   Cyber Bullying - cyber bullying occurs when someone repeatedly makes fun of another person online or repeatedly picks on another person through emails or text messages, or uses online forums with the intention of harming, damaging, humiliating or isolating another person.  It can be used to carry out many different types of bullying (such as racist bullying, homophobic bullying, or bullying related to special educational needs and disabilities) but instead of the perpetrator carrying out the bullying face-to-face, they use technology as a means to do it. 

5.2.2    Forced Marriage - forced marriage is a term used to describe a marriage in which one or both of the parties are married without their consent or against their will. A forced marriage differs from an arranged marriage, in which both parties consent to the assistance of a third party in identifying a spouse. The Anti-social Behaviour, Crime and Policing Act 2014 make it a criminal offence to force someone to marry.

5.2.3    Mate Crime - a ‘mate crime’ as defined by the Safety Net Project is ‘when vulnerable people are befriended by members of the community who go on to exploit and take advantage of them. It may not be an illegal act but still has a negative effect on the individual.’ Mate Crime is carried out by someone the adult knows and often happens in private. In recent years there have been a number of Serious Case Reviews relating to people with a learning disability who were murdered or seriously harmed by people who purported to be their friend.

5.2.4    Radicalisation - the aim of radicalisation is to attract people to their reasoning, inspire new recruits and embed their extreme views and persuade vulnerable individuals of the legitimacy of their cause. This may be direct through a relationship, or through social media.


6.         Signs and indicators of abuse and neglect

                        6.1       Abuse can take place in any context and by all manner of perpetrator. Abuse may be inflicted by anyone in the club who an athlete comes into contact with. Or club members, workers, volunteers or coaches may suspect that an athlete is being abused or neglected outside of the club setting. There are many signs and indicators that may suggest someone is being abused or neglected, these include but are not limited to:


6.1.1    Unexplained bruises or injuries – or lack of medical attention when an injury is present.

6.1.2    Person has belongings or money going missing.

6.1.3    Person is not attending / no longer enjoying their sessions.

6.1.4    Someone losing or gaining weight / an unkempt appearance.

6.1.5    A change in the behaviour or confidence of a person.

6.1.6        They may self-harm.

6.1.7    They may have a fear of a particular group or individual.

6.1.8    They may tell you / another person they are being abused – i.e. a disclosure.




7            What to do if you have a concern or someone raises concerns with you.

            7.1       You may become aware that abuse or poor practice is taking place, suspect abuse or poor practice may be occurring or be told about something that may be abuse or poor practice and you must report this to the The Handigolf Foundation Lead Safeguarding or Welfare Officer, or, if the Lead Safeguarding or Welfare Officer is implicated then report to  The Handigolf Foundation CEO.

            7.2       If you are at an international event and have a concern then speak to the coach or a team official.

            7.3       If you are concerned someone is in immediate danger, contact the police straight away.

            7.4       It is important when considering your concern that you also consider the needs and wishes of the person at risk, taking into account the nature of the alert, more information on this is given in Appendix 1 ‘The Legislative Framework’.


8          How to Record a Disclosure

                        8.1       Make a note of what the person has said using his or her own words as soon as practicable. Complete an Incident Form and submit to The Handigolf Foundation Lead Safeguarding or Welfare Officer.

                        8.2       As long as it does not increase the risk to the individual, you should explain to them that it is your duty to share your concern with your Lead Safeguarding or Welfare Officer.

          8.3       Describe the circumstances in which the disclosure came about.


                        8.4       Take care to distinguish between fact, observation, allegation and opinion. It is important that the information you have is accurate.


                        8.5       Be mindful of the need to be confidential at all times, this information must only be shared with your Lead Safeguarding or Welfare Officer and others on a need to know basis.


                         8.6      If the matter is urgent and relates to the immediate safety of an adult at risk then contact the police immediately.



9. Safeguarding Adults Flowchart






Inform Lead Safeguarding/ Welfare Officer. Make notes and complete Incident Report Form, submit to Lead Safeguarding/Welfare Officer


Remember to involve the adult at risk throughout the process wherever possible and gain consent for any referrals to social care if the person has capacity

Possible outcomes:

·  Criminal proceedings

·  Police enquiry

·  Adult Care Safeguarding Assessment

·  Disciplinary Measures

·  Case management group to decide on the management of any remaining concerns

·  No further action

Lead Safeguarding or Welfare Officer follows their organisation’s policy in conjunction with local Multi Agency Safeguarding Adults Policy and Procedures. Possible referral to Police/Adult Social Care/ Multi Agency Safeguarding Hub/ Local Safeguarding Adults Board

Inform (insert name of your sport) Lead Safeguarding/ Welfare Officer. Make notes and complete Incident Report Form, submit to Lead Safeguarding/ Welfare Officer

Investigated by Lead Safeguarding/Welfare Officer/CEO with the support of the case management group

Steering Group

Is a Lead Safeguarding/ Welfare Officer implicated?

·  Call ambulance

·  Tell doctor that there may be a safeguarding  issue

·  Call the police


Inform CEO

Make notes and complete Incident Report Form, submit to CEO.

Allocate person in the organisation to investigate.

Do you need to take action to ensure the immediate safety or medical welfare of the adult?

Is a Lead Safeguarding/ Welfare Officer implicated?

Adult safeguarding


Poor practice

What are your concerns regarding?

There are concerns/suspicions about a person’s behaviour.
There has been disclosure or an allegation about a person’s behaviour.


Dealing with Concerns, Suspicions or Disclosure


10       Roles and responsibilities of those within The Handigolf Foundation

10.1     The Handigolf Foundation is committed to having the following in place:

10.1.1  A Lead Safeguarding/Welfare Officer to produce and disseminate guidance and resources to support the policy and procedures.

10.1.2  A clear line of accountability within the organisation for work on promoting the welfare of all adults.

10.1.3  Procedures for dealing with allegations of abuse or poor practice against members of staff and volunteers.

10.1.4  A Steering Group or Case Management or Case Referral Group that effectively deals with issues, manages concerns and refers to a disciplinary panel where necessary (i.e. where concerns arise about the behaviour of someone within (insert name of your organisation).

10.1.5  A Disciplinary Panel will be formed as required for a given incident, if appropriate and should a threshold be met.

10.1.6  Arrangements are in place to work effectively with other organisations to safeguard and promote the welfare of adults, including arrangements for sharing information.

10.1.7  Appropriate whistle blowing procedures and an open and inclusive culture that enables safeguarding and equality and diversity issues to be addressed.


11        Good practice, poor practice and abuse


It can be difficult to distinguish poor practice from abuse, whether intentional or accidental.


It is not the responsibility of any individual involved in The Handigolf Foundation to make judgements regarding whether or not abuse is taking place, however, all The Handigolf Foundation personnel have the responsibility to recognise and identify poor practice and potential abuse, and act on this if they have concerns.


11.1     Good practice

The Handigolf Foundation expects that that coaches of adult athletes:

• Adopt and endorse the The Handigolf Foundation Coaches Codes of Conduct.

• Have completed a course in basic awareness in working with Adults at Risk.


Everyone should:

·         Aim to make the experience of The Handigolf Foundation fun and enjoyable.

·         Promote fairness and playing by the rules.

·         Not tolerate the use of prohibited or illegal substances.

·         Treat all adults equally and preserve their dignity; this includes giving more and less talented members of a group similar attention, time and respect.

Coaches and those working directly with adults at risk should:

·         Respect the developmental stage of each athlete and not risk sacrificing their welfare in a desire for team or personal achievement.

·         Ensure that the training intensity is appropriate to the physical, social and emotional stage of the development of the athlete.

·         Work with adults at risk, medical adviser and their carers (where appropriate) to develop realistic training and competition schedules which are suited to the needs and lifestyle of the athlete, not the ambitions of others such as coaches, team members, parents or carers.

·         Build relationships based on mutual trust and respect, encouraging adults at risk to take responsibility for their own development and decision-making.

·         Always be publicly open when working with adults at risk:

-          avoid coaching sessions or meetings where a coach and an individual athlete are completely unobserved.

·         Avoid unnecessary physical contact with people. Physical contact (touching) can be appropriate so long as:

-          It is neither intrusive nor disturbing.

-          The athlete’s permission has been openly given.

-          It is delivered in an open environment.

-          It is needed to demonstrate during a coaching session.

·         Maintain a safe and appropriate relationship with athletes and avoid forming intimate relationships with athletes you are working with as this may threaten the position of trust and respect present between athlete and coach.

·         Be an excellent role model by maintaining appropriate standards of behaviour.

·         Gain the adult at risk consent and, where appropriate, the consent of relevant carers, in writing, to administer emergency first aid or other medical treatment if the need arises.

·         Be aware of medical conditions, disabilities, existing injuries and medicines being taken and keep written records of any injury or accident that occurs, together with details of treatments provided.

·         Arrange that someone with current knowledge of emergency first aid is available at all times.

·         Gain written consent from the correct people and fill out relevant checklists and information forms for travel arrangements and trips.  This must be the adult themselves if they have capacity to do so.


11.2Poor practice

The following are regarded as poor practice and should be avoided:

·         Unnecessarily spending excessive amounts of time alone with an individual adult.

·         Engaging in rough, physical or sexually provocative games, including horseplay.

·         Allowing or engaging in inappropriate touching of any form.

·         Using language that might be regarded as inappropriate by the adult and which may be hurtful or disrespectful.

·         Making sexually suggestive comments, even in jest.

·         Reducing an adult to tears as a form of control.

·         Letting allegations made by an adult go uninvestigated, unrecorded, or not acted upon.

·         Taking an adult at risk alone in a car on journeys, however short.

·         Inviting or taking an adult at risk to your home or office where they will be alone with you.

·         Sharing a room with an adult at risk.

·         Doing things of a personal nature that adults at risk can do for themselves. 


Note: At times it may be acceptable to do some of the above.   In these cases, to protect both the adult at risk and yourself, seek written consent from the adult at risk and, where appropriate, their carers and ensure that the  Lead Safeguarding/Welfare Officer of your organisation is aware of the situation and gives their approval.  


If, during your care, an adult at risk suffers any injury, seems distressed in any manner, appears to be sexually aroused by your actions, or misunderstands/misinterprets something you have done, report these incidents as soon as possible to another adult in the organisation and make a brief written note of it.


12         Relevant Policies - This policy should be read in conjunction with the following policies:


·         Complaints

·         Disciplinary



13        Further Information

Policies, procedures and supporting information are available on The Handigolf Foundation website:


Lead Safeguarding or Welfare Officer:

 Terry Kirby  07817 515006 Chairman

 Ray Lee        01424 814324 Secretary



Review date

This policy will be reviewed every two years or sooner in the event of legislative changes or revised policies and best practice.

Appendix 1

Incident Report Form




Safeguarding Adults Incident Form

To be completed as fully as possible if you have concerns regarding an adult. Remember, if you feel that the adult is in immediate danger or needs treatment contact the emergency services.

Where relevant inform the adult about your concerns and that you have a duty to pass the information onto the safeguarding officer.

Details of adult at risk

Name  of adult


Address of adult





If this is a temporary address please give permanent address





Date of Birth



Age if date of birth not known


Contact number


GP practice


Your details



Contact phone number(s)


Name of organisation


Role in organisation


Details of Concern

What have you have seen/been told/other that makes you concerned?








What have you done so far about the concern?







Who have you spoken to about your concern?








Now pass this information onto the safeguarding officer. This should be done straight away if you are responding to immediate concerns, and within 24 hours for all other issues.

The safeguarding officer will then look at the information and start to plan a course of action, in conjunction with yourself, the adult involved and if necessary social care or other relevant organisations.


Safeguarding officer- Terry Kirby 07817 515006

If the safeguarding officer is not available - Ray Lee 01424 814324


Appendix 2

Legislation and Government Initiatives


Sexual Offences Act 2003

The Sexual Offences Act introduced a number of new offences concerning vulnerable adults and children.


Mental Capacity Act 2005

Its general principle is that everybody has capacity unless it is proved otherwise, that they should be supported to make their own decisions, that anything done for or on behalf of people without capacity must be in their best interests and there should be least restrictive intervention.


Safeguarding Vulnerable Groups Act 2006

Introduced the new Vetting and Barring Scheme and the role of the Independent Safeguarding Authority. The Act places a statutory duty on all those working with vulnerable groups to register and undergo an advanced vetting process with criminal sanctions for non-compliance.


Deprivation of Liberty Safeguards

Introduced into the Mental Capacity Act 2005 and came into force in April 2009. Designed to provide appropriate safeguards for vulnerable people who have a mental disorder and lack the capacity to consent to the arrangements made for their care or treatment, and who may be deprived of their liberty in their best interests in order to protect them from harm.


Disclosure & Barring Service 2013

Criminal record checks: guidance for employers - How employers or organisations can request criminal records checks on potential employees from the Disclosure and Barring Service (DBS).


The Care Act 2014 – statutory guidance

The Care Act introduces new responsibilities for local authorities. It also has major implications for adult care and support providers, people who use services, carers and advocates.  It replaces No Secrets and puts adult safeguarding on a statutory footing.


Making Safeguarding Personal Guide 2014

This guide is intended to support councils and their partners to develop outcomes-focused, person-centred safeguarding practice.

Appendix 3

Useful contacts


The Handigolf Foundation

Chairman Terry Kirby

07817 515006


Secretary Ray Lee

01424 814324


Local Authority Safeguarding Lead





Police contact





Ann Craft Trust - Safeguarding Adults in Sport and Activity:



Telephone: 0115 951 5400

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